XpressHR I9 for Existing Employees

XpressHR I9 for Existing Employees - Employers are encouraged by U.S. Citizenship and Immigration Services (USCIS) to create or correct a Form I-9 for an employee when it is determined the document was never created, missing or lost, damaged or illegible, or if an audit (internal or governmental) reveals technical errors or omissions. Creating a new Form I-9 in these situations potentially expose the employer to penalties, so it is very important to document why the Form I-9 is being created.

Additionally, employers who are federal contractors with a Federal Acquisition Regulation (FAR) E-Verify clause can, without risk of penalty, create new Form I-9s for existing employees.

The ability to create Form I-9s for existing employees is a new feature that will work for clients who use either the OnBoarding™ process or the I-9 Plus™ process to onboard new hires. For those clients who use OnBoarding for new hires, a process called I-9 Verification™ will be added the dashboard to handle creating Form I-9s for existing employees.  The I-9 Verification process can be completed in either one step or the more traditional three-step process.  If email notifications to the employee are necessary, then the three step process should be used.